Overview
As the largest school district in the nation, Los Angeles Unified School District (LAUSD) required a modernized enrollment system that simplified the application process for half a million students and over two million parents and guardians. The existing system was cumbersome, difficult to navigate, and inefficient for school administrators.
IHI led the design and implementation of a next-generation enrollment platform, ensuring seamless access, AI-driven support, and a scalable cloud-based infrastructure. The platform not only streamlined enrollment for parents but also optimized administrative workflows, improving submission processing by 2x.
Challenge
LAUSD faced significant barriers in managing student enrollment:
- Complex & Time-Consuming Application Process: Parents found the existing system confusing, leading to drop-offs and incomplete submissions.
- Limited Accessibility & Mobile Optimization: The platform lacked a mobile-first approach, making it difficult for families to enroll from any device.
- High Administrative Workloads: School staff spent excessive time manually processing applications, increasing delays and inefficiencies.
- Lack of AI-Driven Support: Parents required real-time guidance on programs, eligibility, and school options, but the system lacked intelligent assistance.
Solution
IHI designed and delivered a scalable, AI-enhanced enrollment hub, eliminating application barriers and creating a seamless user experience for parents and administrators.
Key Features Implemented:
- User-Friendly, Intuitive Parent Interface – Enabled parents to start, save, and resume applications easily, reducing frustration.
- AI-Powered Chatbot for Enrollment Assistance – Provided real-time support on programs, policies, school options, and application status.
- Scalable Cloud-Based Infrastructure – Designed to handle high-demand enrollment periods seamlessly, ensuring system stability.
- Streamlined Administrative Portal – Allowed school staff to efficiently process submissions, review applications, and approve enrollments faster.
- Mobile-Optimized & Multilingual Accessibility – Ensured equitable access for all families, allowing enrollment from any device, anywhere.
Outcome
IHI’s AI-powered enrollment transformation delivered measurable impact in efficiency, accessibility, and user satisfaction:
- 2X improvement in submission processing speed, reducing administrative workload.
- 35% increase in completed enrollments, minimizing drop-offs and incomplete applications.
- 40% surge in mobile enrollments, proving improved accessibility.
- Real-time AI chatbot assistance, enhancing parent engagement and reducing support calls.
- Scalable cloud performance, ensuring zero downtime during peak enrollment periods.